Using the IVC Roster Management Tool

Overview

The IVC Roster Management Tool allows faculty to manage student enrollment, view waitlists, and issue add codes for selected courses. This guide explains how to navigate and use the tool effectively.

Getting Started

1. Access the Roster Management Tool:
   • Log in to your faculty portal in WebSTAR.
   • Navigate to the IVC Roster Management Tool. 

Selecting a Term and Course

1. Choose a Term:
   • Use the dropdown menu in the "Select a term" section to pick the appropriate academic term (e.g., Winter 2025).
2. Select Your CRN:
   • Once the term is selected, use the "Select your CRN" dropdown to choose the course you want to manage.

Viewing Rosters

1. CRN Student Roster:
   • This section displays all currently enrolled students, allowing you to view and manage their enrollment. To remove a student, simply use the "Drop Student" button.  
     Caution: Dropping a student with a "DI" is permanent and cannot be undone. Proceed carefully.
   • Additionally, you can select and email an individual student using the "Email: Student Name - G#" button. To email the entire class, use the "Master Roster" link in the instruction panel on the left, which will direct you to the Master Roster Tool.
2. Wait List Roster:
   • Here, you’ll see a list of students waiting to join the class. This list is helpful for monitoring demand and for adding students when space becomes available.

Managing Enrollment

1. Adding a Student:
   • To add a student from the waitlist, select their name from the "Wait List Roster" and their student information will populate.
   • Alternatively, you can manually enter a student’s G number in the "Student ID to Receive Add Code" field.
   • Click on Email Add Code to send the add code directly to the student’s IVC email.
2. Using Add Codes:
   • Add codes can be entered in the "Add Codes" box to track or reuse as needed. Be sure to use the codes correctly to maintain enrollment integrity.

Additional Features

• Master Roster: Click on the "Master Roster" link to download or view the full roster for easy email communication.
• Add Code Instructions: A guide on how to use add codes is provided in the interface for quick reference.